The Top 10 Business Process Management Best Practices You Need to Know

Estimated read time 6 min read

Business Process Management

Modern enterprises are undergoing a massive transformation driven by innovations in technology and a fast-changing regulatory landscape. The rapid adoption of cloud infrastructure for innovative services has also compelled companies to move away from their traditional legacy IT towards a path of transformation.

They are now adopting a streamlined production process for seamless and scalable solutions using Business Process Management (BPM) frameworks. BPM software is now helping develop and optimize process automation applications across business pipelines, ensuring easy access without operational silos.

What Is Business Process Management?

Business Process Management Software is a low-code environment customized for multiple business process workflows. It is one of the critical hyper-automation enablers with a holistic approach toward automating hybrid and distributed work environments.

Some typical Business Process Management examples are a) the process for collecting votes, using events, timers, and documents, and b) message flows between the doctor’s clinic and a patient, showing tasks and annotations.

Top 10 Business Process Management Best Practices

Business Process Management is a top priority for modern companies that want to remain relevant. With companies keen to implement a BPM strategy, it is equally important to familiarize yourself with the Business Process Management solutions and how best to implement the steps. 

Why must companies examine the best practices of BPM implementation? 

Wrongful or slipshod implementation of Business Process Management can adversely impact process efficiency. Critical processes may hit constraints, and any resultant setbacks possibly hamstrung business objectives.

So, let’s examine the top 10 Business Process Management best practices for enterprise deployment.

 1. Describe the business goals

Companies must know what purpose the Business Process Management implementation aims to solve.  Is it to bring more efficiency in workflow performance, or reduce wastage, defects, and errors? Does the business seek more transparency across projects, operations, and productivity?

Is the objective to link the business processes in the value chain and identify the process disconnects? Or is the business looking for the opportunity to replace legacy architecture and applications, while harnessing the benefits of automation?

Any Business Process Management Software must align with the business goals of the organization, linking processes for value stream mapping and superior business performance.

2. Create a Blueprint

Once the business objective is defined, it becomes easier to map the best-fitting process flow. It can be a diagrammatic representation of the steps required for completing a task, the decisions taken, and the participants involved.

A process flow (flowchart, maps, etc.) is the blueprint for successful BMP implementation and helps alleviate any roadblocks and errors that may obstruct process improvement and optimization.

The blueprint must consider the processes to be automated and how to design them to maximize efficiency and minimize failures and silos.

3. Identify the benchmarks

The organization must identify benchmarks based on modeling the desired business process. Establishing yardsticks based on quantifiable outcomes is the best way forward when creating a process model.

4. Adopt an incremental approach to process automation

The standard Business Process Management best practice is to adopt an incremental approach, beginning with small, easily manageable chunks of tasks or processes. The success of small projects paves the way for implementation across complex projects.

Organizations also examine flexible process management systems that seamlessly integrate with other operations before any enterprise-wide deployment.

5. Select tools based on specific organizational needs

Companies can select from a range of Business Process Management applications that serve the interests of the target audience or end-user. For instance, senior executives want to track Business Management Processes for granular visibility and control, while some customers may prefer a simple user interface.

When selecting the BPM software, a best practice is to deploy tools that best fulfill the needs of end users while satisfying budgetary considerations, technology availability, and organizational infrastructure.

6. Engage all stakeholders in the development and testing processes

Maintain an effective collaboration between developers and end users throughout the process cycle. Leverage the expertise of team members and other stakeholders to avert management disconnect and performance outages.

A mechanism of continuous feedback and testing during the development phase is a hot BPM practice that often makes a difference between the success or failure of a project.

An environment of open communication between team members and stakeholders is another best practice to ensure consistency in reviews and updates.

7. Establish milestones

Like the Scrum methodology, a BPM best practice is to set milestones for each project outcome for both short-term and long-term implementation. Planned milestones help to meet deadlines and targets, ultimately fulfilling the objectives of the process map and reducing the time to market.

Time Blocking or allocating a fixed, maximum unit of time for a process is a critical Business Process Management best practice for successful implementation. The product owner collaborates with the team to split a software program into short timeboxes called Sprints for easy analysis of the results.

8. Undertake continuous analysis with process renewal actions

Another Business Process Management best practice is to analyze each process individually for its functionality and usefulness with stakeholders.

Companies must focus on the more critical aspects and core processes rather than a bird’s eye view of the entire implementation. And keep revisiting the process map to refine the technique.

9. Monitor and measure outcomes

Monitoring and measuring outcomes at every step is a mandatory Business Process Management best practice. Establish KPIs and metrics to understand what’s working and what’s not to make adjustments.

A good practice is encouraging an agile culture that adopts testing for every sprint for instant redressal of quality or deployment issues. 

An organizational approach of continuous improvement and delivery helps to manage the business process for high-quality performance and customer satisfaction.

10. Use the services of Business Process Management Consulting Companies

Enterprises also bring in outside experts to successfully implement BPM mechanisms and ensure that processes align with industry standards and Business Process Management best practices.

Professional expertise provides the benefits of domain knowledge and experience in implementing hyper-automation across process life cycles for different environments and business challenges.


While BPM is here to stay, the capabilities of process automation for an efficient and seamless migration to low-code process automation are yet to realize or find universal adoption. 

This is where the expertise of Business Process Management Consulting comes in, as incorporating Business Process Management Solutions and best practices is vital to the success of any BPM implementation program. 

 To nail your BPM strategy, contact us at Vuram for a complete BPM implementation roadmap.

Aditeya Pandey

Myself Aditya and I am from Mumbai, India. As an intern, I joined the local news agency in Mumbai named "The Mumbai News". Now I am working with various News Agencies and I provide them reports from Mumbai and other parts of India.

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